Production / Office Manager Role

An opportunity has arisen for a Production/Office manager with a leading pan-African publishing company. Reporting to the General Manager, the Production/Office manager will oversee all aspects of production, from initial brief to final delivery. Central to the role will be ensuring that all production aspects between departments are coordinated in a timely and effective manner. You will also ensure the smooth and efficient running of the office. You will need to be organised, have the ability to multi- task and prioritise, to communicate effectively with other departments and with suppliers, be able to use initiative and deal with issues, and most importantly work effectively as a team player.

Production Management:

• Creating yearly schedules for all 8 magazines, and managing designers and editors re schedules
• Chasing advertisers’ artwork and checking with designer artwork meets in-house specifications
• Chasing editors for flat plans and checking against ad lists. Liaising with editorial to update flat plans
• Main liaison for printer
• Supplying print orders
• Checking and approving pages on printer’s online flat plan file delivery system
• Project managing all print work for Events department
• Project managing all in-house sales and marketing materials
• Managing in-house designer
• Getting quotes from external printers

Office Management:

• Monitoring general office supplies and reordering when necessary
• Receiving and distributing general and editorial emails
• Dealing with requests for publishing authorisation
• Renewing all company insurances and licences
• Signing off supplier invoices
• Ad hoc PA tasks for CEO and General Manager
• Main point of contact for suppliers including: cleaner/landlord/other offices/freelance staff/utilities/tradesmen
• Main liaison with IT Support

Skills:

• Excellent organisational skills
• Attention to detail
• Ability to multi-task
• Ability to communicate effectively, verbally and in writing
• Ability to work under pressure
• Ability to meet deadlines

Salary: £28k – £32k depending on experience

Please send your CV to:
Leila Ben Hassen, General Manager: [email protected]
The candidate should have the right to live and work in the UK.